Food Truck & Vendors
Information and Participation Form
The thought leaders at The Festivals of Art, Thought, and Culture (the “Festival”) are proud to integrate music, art, dance, dialogue, education, social causes, business, fashion, empowerment, and entertainment all into one social stream of consciousness that we collectively call The Culture. We do this by offering in-person and online events and by offering a platform to artists, speakers, community groups, etc. who participate within The Culture.
We build online profile pages for our participants and use their associated images, likeness, videos, and published works in print media; social media; live streams; online content for our streaming services like YouTube; and for marketing and promotion purposes. By participating in The Culture, participants give the Festival, its organizers, and thought leaders (“Festival affiliates) the consent to use any works as noted above for the purposes stated without any associated fees or royalties.
Terms for Food Trucks Only
- Your food truck must be independently owned. Minority and women-owned food truck owners from marginalized communities are encouraged to apply
- Your food truck must have wheels and be mobile
- Your food truck must have a Mobile Food Unit (MFU) Permit from your local health department or be permitted through the NCDA
Conditions for Food Trucks & Vendors
1. Costs/Registration Fees
a. Registration fees vary per program. The vendor coordinator will advise as to the fees per specific program.
2. Set-Up
a. Food trucks and Vendors must be present every day of the Festivals, must be fully set up at least one hour before the Festivals start and must vend up until the predestined time ends each day.
3. Pricing Guidelines
a. Vendors are permitted to sell items with all profits benefiting the vendor. We recommend that price points generally stay reasonable for the community.
4. Safety
a.You are solely responsible for complying with all safety, health, and fire code requirements. You must have a fire extinguisher at your location if you are dealing with any electronic, cooking, or grilling equipment.
5. Indemnification and Insurance
a. You are solely responsible for any injuries, accidents, or losses which may be sustained as a result of your vending operations at the Festivals. The Festivals of Art, Thought, and Culture, The Concenergy Group, nor The Fruit shall have no responsibility for any accident or injury caused by your activities. You must maintain your own liability insurance and have proof of insurance available during the Festival for inspection purposes. By participating in The Festivals of Art, Thought, and Culture, you are agreeing to indemnify and hold harmless from any damages, lawsuits, or claims arising out of any injuries or accidents occasioned by your activities.
6. Exclusivity
a. The team works hard to ensure that there are diverse food and vendor options so that there is limited competition within this space; however, we do not guarantee exclusivity. You will be assigned a space-based upon the judgment of the Festival and no locations are guaranteed. We will certainly do our best to provide you with a convenient and suitable space for the sale of your products.
7.Conduct
a. Alcohol sales are not permitted at the event. You are responsible for the behavior of your employees, and all vendors must conduct themselves in a courteous and polite manner. Our image is important to us, and by following these simple procedures, you will benefit.
8. Clean-Up
a. All vending materials must be removed from the parking lot and interior spaces at the close of business every day. Your assigned lot should be free of trash and debris at all times. You are responsible for removing all debris and cooking materials from the site.
9. Security
a. The Festivals of Art, Thought, and Culture, nor The Concenergy Group shall not be responsible for any stolen, lost, or damaged items of equipment or personal belongings. You shall be solely responsible for the protection and safeguarding of valuables and release those previously listed from any losses or damage to your property. Please handle your affairs as you deem appropriate with respect to protecting your equipment and belongings. If you choose to leave your food truck or vendor equipment in the designated areas, you do so at your own risk. We do not offer security.
b. Prior to the event, please pick up your vendor I.D. for the event at the designated check-in area. Please ensure that all employees wear the appropriate vendor I.D. at all times during the Festival events.